Project Coordinator Centre for Indigenous Health Research and Education

Title: Project Coordinator – Centre for Indigenous Health Research and Education

Location: Ottawa, ON

Status: Contract, 24 months

Posting Date: May 5, 2022

Application Deadline: May 25, 2022

The University of Ottawa—A crossroads of cultures and ideas
The University of Ottawa is home to a dynamic community of over 50,000 students, faculty and staff, who live, work and study in both French and English. Our campus is a crossroad of cultures and ideas, where bold minds come together to inspire game-changing ideas. We believe in the power of representation, and that increasing the diversity of our faculty and staff supports this objective. Our goal is to provide students with the best possible learning experience, in an environment that reflects the diversity of its people, their ideas, and their identities. 
We are one of Canada’s top 10 research universities—our professors and researchers explore new approaches to today’s challenges. One of a handful of Canadian universities ranked among the top 200 in the world, we attract exceptional thinkers and welcome diverse perspectives from across the globe. Our employees come together around the shared purpose of constant improvement, personal development, service excellence, teamwork and a passion for learning with a desire to make uOttawa and the world a better place. Everyone's contributions are valued, we all play a part in making uOttawa a world-class institution. Most importantly, we make it possible for you to achieve your full potential. Because at uOttawa, you belong!

About the Faculty of Medicine
Welcome to the University of Ottawa Faculty of Medicine, the first and largest bilingual medical faculty in Canada. Our learners have access to state-of-the art facilities and specialized institutions as they learn alongside world-class physicians and scientists. Consistently ranked among the top 10 medical schools in Canada, our faculty is among the top faculties of medicine in the world for research impact in biomedical and health sciences.

Position purpose:
 Reporting to the Program Manager, Using a wide variety of tools, techniques and skills, the Project Coordinator is responsible for developing, administering, and evaluating projects for the Centre for Indigenous Health Research and Education at the Faculty of Medicine. Responsible for ensuring the project and engagement activities align with the Faculty’s Strategic Plan and the Centre’s values and principles, as well as the Calls to Action of the Truth and Reconciliation Commission and the United Nations Declaration on the Rights of Indigenous Peoples. Responsible for executing logistical activities related to the delivery of programs while developing and maintaining communication platforms and strategies. 

In this role, your responsibilities will include:
Project Coordination: Performs a variety of operational functions related to the delivery of a program in the context of a service, academic, community or research environment. Manages multiple projects, including all operational activities around project delivery efficiently and within budget. Troubleshoots unanticipated complications within the scope of program execution and implements creative solutions to ensure operational continuity. Evaluates and adjusts project activities based on feedback from participants and stakeholders. Maintains accurate records for key historical data, program metrics, and reporting to internal and external stakeholders.

Community Engagement: Ensures project initiatives align with the values and principles of Indigenous community engagement, as defined by our First Nations, Inuit and Métis partners and stakeholders. Plans, facilitates, and participates in stakeholder and community projects that harness a wide range of engagement techniques, while respecting Indigenous protocols. Works to ensure strategies are in place to support self-determining participation by and accountability to Indigenous community members in university activities. Develops a strong rapport and relationships with stakeholders and community groups to allow for open and constructive communication for the purpose of strengthening the Centre’s mandate. As a representative of the Centre, may attend various advisory committees, working groups and round tables, both internally and externally. Exercises a high level of diplomacy and discretion in all interactions.

Communications: Proactively works to build a positive image, increase reputation and awareness of the activities of the Centre. Generates content and manages web and social media channels so the information is seamless across the platforms. Ensures material is presented in a way that is accessible to a variety of audiences and coordinates improvements to maximize the effectiveness of available tools. Ensures materials are co-developed with stakeholders as appropriate and ensures all communication materials are presented using language appropriate to community and stakeholder needs. Collaborates with Faculty and University and communications teams in updating content to the web, social media and other platforms, while ensuring that University guidelines are respected. 

Program Evaluation: Participates in the evaluation of the projects. Under the direction of the Program Manager, is involved in developing evaluation plans, data collection, analysis, and synthesis as well as report and manuscript writing and knowledge dissemination.

Supervision: Supervises students as needed for project delivery and ensures their work complies with established standards and directives.

What you will bring:

Knowledge of administration, project management and marketing & communication principles normally acquired through postsecondary studies or an equivalent combination of training, education, and experience
Minimum five years of demonstrated experience in a similar role
Strong organizational skills and attention to detail in a fast-paced environment
Demonstrated ability in project management, including planning and managing projects with responsibility for administration (financial management, data collection, evaluation, and reporting) and project implementation
Experience building and maintaining effective relationships with Indigenous communities, organizations, and stakeholders to facilitate information sharing, partnerships, and collaboration. 
Knowledge of Indigenous history, traditions, and cultures, as well as an appreciation for the required cultural competencies and protocols
Knowledge of regional Indigenous community organizations
Lived experience of Indigenous cultures and way of life
Keen attention to discretion, confidentiality, and tact
Sensitivity towards social determinants of Indigenous health, including impacts of colonization, racism, and self-determination 
Strong communication skills, including experience with web-design, social media and creating content required to reach different stakeholder audiences
Experience in program evaluation and/or research with demonstrated skills in qualitative and quantitative data collection, analysis, and knowledge dissemination
Experience working in a postsecondary institution or other complex organization is an asset
Experience in supervising students is an asset
Ability to occasionally work outside of normal office hours 
Ability to occasionally travel outside of the region
Bilingual, French and English, spoken and written

Bilingualism: French and English (spoken and written); to be considered for this position, candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.

Key Competencies at uOttawa: 
Here are the required competencies for all or our employees at uOttawa: 

Planning: Organize in time a series of actions or events in order to realise an objective or a project. Plan and organize own work and priorities in regular daily activities.

Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.

Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.

Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

If you are interested in applying for this position, please submit your application on our career site:

We thank all those for applying but only those selected for an interview will be contacted.

The University of Ottawa
Job Location: 
POINT (-89.2476823 48.3808951)
Closing Date: 
Wednesday, May 25, 2022 - 16:30