Physician Scheduler

Physician Scheduler

Internal/External Posting

Full Time Position

Location: Sioux Lookout, ON

The Scheduler is responsible for the advanced scheduling of regional physicians.


· Minimum Grade 12

· Certificate/Diploma in Office Administration is an asset

· Minimum 1-2 years administrative or clerical office experience

· Strong computer skills; proficiency in Microsoft Office including excellent Excel knowledge

· Working knowledge of databases and/or scheduling software

· Superior time management, organizational and administrative skills; very detail orientated

· Ability to work independently to meet deadlines and manage multiple priorities

· Ability to establish and maintain effective working relationships

· Ability to manage confidential and sensitive material in strict confidence (policy)

· Ability to problem solve and have strong decision making skills

· Proactive role in advancements of schedule communication and programs

· Possess excellent interpersonal and communication skills (both verbal and written)

· Experience working with First Nations communities and ability to communicate in one of the First Nations dialects of the Sioux Lookout Zone is an asset


1. Collecting and organizing physicians work calendars and physician availability spreadsheet

2. Maintain physician preferences data form

3. Plan, coordinate and distribute the physician’s monthly work schedule within guidelines with consultation from supervisor and selected physician leadership

4. Communicate weekly schedule revisions as necessary

5. Soliciting services of locum physicians to fill the gaps in the physician schedule

6. Maintaining current records physicians and communicate with them regularly regarding the practice needs

7. Communicating with support staff regarding physician visits

8. Working with administrative personnel and physician leadership to improve the physician scheduling process

9. Assisting with special projects and other secretarial duties as assigned

10. Handling of sensitive/confidential material adhering to confidentiality requirements/policies

11. Communicate with Physician Recruiter regarding new locums to ensure requirements are completed prior to arrival

12. Maintain SLRPSI mandated services statistical information

13. Other duties as assigned

Please send cover letter, resume, three most recent employment references and an up-to-date Criminal Reference Check with a Vulnerable Person’s Sector Check to:

Human Resource Department
Sioux Lookout First Nations Health Authority
P.O. Box 1300, 61 Queen Street
Sioux Lookout, ON P8T 1B8

Phone: (807) 737-1802
Fax: (807) 737-2969

Closing Date: February 9, 2018 at 4:30 p.m.

No resumes received after this time will be accepted.

The Health Authority wishes to thank all applicants in advance. However, only those granted an interview will be contacted.

For additional information regarding the Health Authority, please visit our Web-site at

Sioux Lookout First Nations Health Authority
Job Location: 
POINT (-91.922038 50.0978321)
Closing Date: 
Friday, February 9, 2018 - 16:30
Employment Type: 
Full Time