Administrative Coordinator for Opiikapawiin Services LP
Opiikapawiin Services LP (“OSLP”) was established by a partnership of 22 First Nations in northwestern Ontario. The 22 First Nations partnership is also majority owner in Wataynikaneyap Power, a transmission company building 1800km of new transmission line to connect remote First Nations to the provincial grid. Opiikapawiin is primarily responsible for administering projects and programs for Wataynikaneyap Power relating to community engagement, community readiness, education & training, business readiness, stakeholder engagement (including government relations), communications, and capacity building. Opiikapawiin will also support the First Nations partnership in the management of its investment in Wataynikaneyap, which includes raising equity for the First Nations interest in the transmission project.
The Administrative Coordinator is a full-time, contracted professional who will be responsible for administrative support to ensure the efficient operation of the office as well as supporting other managers including the Training Coordinator with implementing the Indigenous training and skills development programs for the Wataynikaneyap Transmission Project. The Administrative Coordinator will also help manage the Opiikapawiin Services databases, develop schedules for the Training Program, take comprehensive meeting minutes, and track action items, deliverables, and due dates. They will represent Opiikapawiin and Wataynikaneyap in a professional manner at all times. The Administrative Coordinator reports to the Chief Executive officer of Opiikapawiin Services LP.
Since Opiikapawiin is an organization that provides services in First Nations communities, the ideal applicant will possess a demonstrated knowledge of First Nations protocols, language, and culture.
Duties and Responsibilities
Administrative Coordinator shall be responsible for the following:
• Answer and direct phone calls using a professional courteous manner
• Reply to general information requests with accurate information
• Greet and provide general support to clients/suppliers/visitors at OSLP Office • Maintain Contact Lists
• Receive, review and distribute all correspondence
• Book venues for training intakes as required
• Organize meetings and schedule appointments
• Arrange meeting logistics, take transcribe dictation notes and meeting minutes
• Organize content for presentations, reports, bulletins, memos and correspondence
• Prepare and format documents in a professional manner and according to specifications
• Make travel arrangements for various parties
• Provide administrative support to the Training Coordinator, training partners, and contractors
• Provide participant registration guidance and logistical support for both training participants and training contractors
• Ensure Training Program participants receive all required information
• Maintain regular scheduled contact with Community Liaisons providing problem solving support pertaining to local training outreach and recruitment and local First Nation training delivery issues.
• Ensure comprehensive tracking of training records
• Develop document templates for Opiikapawiin Service LP
• Other organization and administrative duties as assigned
Education & Experience:
• College Diploma in the field of office/business administration or a Business, Marketing, Human Resources, Education, Communications, plus a minimum of 2 years in a work experience in training program coordination, program delivery support and scheduling. -OR-
• Completion of Grade 12 plus a minimum of 5 years work experience in the field of office/business administration, office management, business, computers or a related field. -OR-
• Bachelor’s Degree in Business, Marketing, Education, Human Resources, Communications or a related field from an accredited university plus a minimum of 2 years work experience office/business administration, office management, computers, education/training program development.
Other Skills and Abilities:
• Knowledge of office management systems and procedures
• Excellent time management skills and multi-tasking ability
• Ability to prioritize work
• Excellent organizational and planning skills
• Good interpersonal skills
• Strong understanding of Indigenous culture in Northwestern Ontario and protocols
• Experience working in First Nation communities and with Indigenous peoples
• Knowledge of the economic, social, and political environment of Northwestern Ontario and/or experience with remote community realities
• Proficient written and verbal communication skills in English; the ability to communicate verbally in the Indigenous languages spoken in Northwestern Ontario is not required but considered an asset
• Computer literacy and knowledge of software with a strong proficiency with Microsoft Office applications including Microsoft Project
• Knowledge of databases and database software
• Valid Class G Driver’s license
Employment Type, Location, and Start Date
300 Anemki Place, Suite “C”
Fort William First Nation
Thunder Bay, ON
The expected Start Date for the Administrative Coordinator will be Monday, February 5, 2018. The Administrative Coordinator will work Monday to Friday within normal business hours.
Please note that this is a contract position for the term of one year with a possibility of renewal.
Competitive salary is to be determined based on education and relevant work experience.
Application & Deadline
Applications shall include a resume, cover letter, and attached references including the most recent employer and at least two others.
The deadline for applications is Monday, January 22, 2018
Applications must be directed to:
Opiikapawiin Services LP Attn: Lucie Edwards – Chief Executive Officer firstname.lastname@example.org
Applicants may be required to submit a criminal background check.
We wish to thank in advance all those who submit applications. ONLY THOSE SELECTED FOR AN INTERVIEW WILL BE CONTACTED and only the successful candidate will be notified.