for Opiikapawiin Services LP
Opiikapawiin Services LP (“OSLP”) was established by a partnership of 22 First Nations in northwestern Ontario. The 22 First Nations partnership is also majority owner in Wataynikaneyap Power, a transmission company building 1800km of new transmission line to connect remote First Nations to the provincial grid.
Opiikapawiin is primarily responsible for administering projects and programs for Wataynikaneyap Power relating to community engagement, community readiness, education & training, business readiness, stakeholder engagement (including government relations), communications, and capacity building.
Opiikapawiin will also support the First Nations partnership in the management of its investment in Wataynikaneyap, which includes raising equity for the First Nations interest in the transmission project.
The Administrative Assistant will provide administrative support to ensure efficient day-to-day operation of the office as well as support managers and employees through a variety of tasks related to organization, administration, and communications. The Administrative Assistant job scope includes communicating via phone and email, ensuring that all duties are completed accurately and delivered with high quality and in a timely manner.
Since Opiikapawiin is an organization that provides services in First Nations communities, the ideal applicant will possess a demonstrated knowledge of First Nations protocols, language, and culture.
Duties and Responsibilities
In addition to providing secretarial and administrative support to management and other staff, the Administrative Assistant shall be responsible for the following:
Answer and direct phone calls using a professional and courteous manner
Reply to general information requests with the accurate information
Greet and provide general support to clients/suppliers/visitors to the OSLP Office
Maintain contact lists
Office & Other Administration:
Use word processing, spreadsheet, and other software to prepare reports, memos, and documents
Sort incoming mail, faxes, and courier deliveries for distribution
Prepare and send outgoing faxes, mail, and courier parcels
Direct incoming e-mails to the appropriate party
Forward voice mail from the general mailbox to the appropriate party
Purchase, receive, and store the office supplies
Develop and maintain a filing system for OSLP
Develop and maintain a digital and physical records system for OSLP
Develop document templates for OSLP
Back-up electronic files using proper procedures
Make travel arrangements for staff
Organize and schedule meetings and appointments
Arrange meeting logistics, take and transcribe dictation notes and meeting minutes
Coordinate the maintenance of office equipment as required
Other organization and administrative duties as required
Education & Experience:
Post-secondary education from an accredited institution plus a minimum of 2 years of experience in the field of office/business administration, office management, business, computers, or a related field.
- OR -
Completion of Grade 12 plus a minimum of 5 years of experience in the field of office/business administration, office management, business, computers, or a related field.
Other Skills and Abilities:
Knowledge of office management systems and procedures
Excellent time management skills and multi-tasking ability
Ability to prioritize work
Knowledge of record-keeping procedures and practices
Knowledge of efficient filing systems
Proficient written and verbal communication skills in English; the ability to communicate verbally in the Indigenous languages spoken in Northwestern Ontario is not required but considered an asset
Excellent organizational and planning skills
Knowledge of the economic, social, and political environment of Northwestern Ontario and/or experience with remote community realities
Strong understanding of Aboriginal culture and protocols in Northwestern Ontario
Willingness to work and maintain positive working relationships with the leaders and people of the project communities
Ability to manage multiple projects
Computer literacy and knowledge of software with a strong proficiency with Microsoft Office applications including Microsoft Project
Knowledge of databases and database software
Strong organizational and planning skills
Good interpersonal skills
Valid Class G Driver’s license
Employment Type, Location, and Start Date
300 Anemki Place, Suite “C”
Fort William First Nation
Thunder Bay, ON
The expected Start Date for the Administrative Assistant will be Monday, October 2, 2017.
The Administrative Assistant will work Monday to Friday within normal business hours.
Competitive salary is to be determined based on education and relevant work experience.
Benefits, vacation, and other compensations to be negotiated.
Application & Deadline
Applications shall include a resume, cover letter, and attached references including the most recent employer and at least two others.
The deadline for applications is Monday, September 3, 2017.
Applications must be directed to:
Opiikapawiin Services LP
Attn: Lucie Edwards – Chief Executive Officer
Applicants may be required to submit a criminal background check.
More information on the Wataynikaneyap Transmission Project can be found at www.wataypower.ca
We wish to thank in advance all those who submit applications. ONLY THOSE SELECTED FOR AN INTERVIEW WILL BE CONTACTED and only the successful candidate will be notified.