ADMINISTRATIVE ASSISTANT

ADMINISTRATIVE ASSISTANT

for Opiikapawiin Services LP

Company Background

Opiikapawiin Services LP (“OSLP”) was established by a partnership of 22 First Nations in northwestern Ontario. The 22 First Nations partnership is also majority owner in Wataynikaneyap Power, a transmission company building 1800km of new transmission line to connect remote First Nations to the provincial grid.

Opiikapawiin is primarily responsible for administering projects and programs for Wataynikaneyap Power relating to community engagement, community readiness, education & training, business readiness, stakeholder engagement (including government relations), communications, and capacity building.

Opiikapawiin will also support the First Nations partnership in the management of its investment in Wataynikaneyap, which includes raising equity for the First Nations interest in the transmission project.

Job Description

The Administrative Assistant will provide administrative support to ensure efficient day-to-day operation of the office as well as support managers and employees through a variety of tasks related to organization, administration, and communications. The Administrative Assistant job scope includes communicating via phone and email, ensuring that all duties are completed accurately and delivered with high quality and in a timely manner.

Since Opiikapawiin is an organization that provides services in First Nations communities, the ideal applicant will possess a demonstrated knowledge of First Nations protocols, language, and culture.

Duties and Responsibilities

In addition to providing secretarial and administrative support to management and other staff, the Administrative Assistant shall be responsible for the following:

Reception:

Answer and direct phone calls using a professional and courteous manner
 Reply to general information requests with the accurate information
 Greet and provide general support to clients/suppliers/visitors to the OSLP Office
 Maintain contact lists

Office & Other Administration:

 Use word processing, spreadsheet, and other software to prepare reports, memos, and documents
 Sort incoming mail, faxes, and courier deliveries for distribution
 Prepare and send outgoing faxes, mail, and courier parcels
 Direct incoming e-mails to the appropriate party
 Forward voice mail from the general mailbox to the appropriate party
 Purchase, receive, and store the office supplies
 Develop and maintain a filing system for OSLP
 Develop and maintain a digital and physical records system for OSLP
 Develop document templates for OSLP
 Back-up electronic files using proper procedures
 Make travel arrangements for staff
 Organize and schedule meetings and appointments
 Arrange meeting logistics, take and transcribe dictation notes and meeting minutes
 Coordinate the maintenance of office equipment as required
 Other organization and administrative duties as required

Qualifications

Education & Experience:

 Post-secondary education from an accredited institution plus a minimum of 2 years of experience in the field of office/business administration, office management, business, computers, or a related field.
- OR -
 Completion of Grade 12 plus a minimum of 5 years of experience in the field of office/business administration, office management, business, computers, or a related field.

Other Skills and Abilities:

 Knowledge of office management systems and procedures
 Excellent time management skills and multi-tasking ability
 Ability to prioritize work
 Knowledge of record-keeping procedures and practices
 Knowledge of efficient filing systems
 Proficient written and verbal communication skills in English; the ability to communicate verbally in the Indigenous languages spoken in Northwestern Ontario is not required but considered an asset
 Excellent organizational and planning skills
 Knowledge of the economic, social, and political environment of Northwestern Ontario and/or experience with remote community realities
 Strong understanding of Aboriginal culture and protocols in Northwestern Ontario
 Willingness to work and maintain positive working relationships with the leaders and people of the project communities
 Ability to manage multiple projects
 Computer literacy and knowledge of software with a strong proficiency with Microsoft Office applications including Microsoft Project
 Knowledge of databases and database software
 Strong organizational and planning skills
 Good interpersonal skills
 Valid Class G Driver’s license

Employment Type, Location, and Start Date

300 Anemki Place, Suite “C”
Fort William First Nation
Thunder Bay, ON

The expected Start Date for the Administrative Assistant will be Monday, October 2, 2017.

The Administrative Assistant will work Monday to Friday within normal business hours.

Compensation

Competitive salary is to be determined based on education and relevant work experience.
Benefits, vacation, and other compensations to be negotiated.

Application & Deadline

Applications shall include a resume, cover letter, and attached references including the most recent employer and at least two others.

The deadline for applications is Monday, September 3, 2017.

Applications must be directed to:
Opiikapawiin Services LP
Attn: Lucie Edwards – Chief Executive Officer
l.edwards@oslp.ca

Applicants may be required to submit a criminal background check.

More information on the Wataynikaneyap Transmission Project can be found at www.wataypower.ca

We wish to thank in advance all those who submit applications. ONLY THOSE SELECTED FOR AN INTERVIEW WILL BE CONTACTED and only the successful candidate will be notified.

Company: 
Opiikapawiin Services LP
Job Location: 
POINT (-89.2476823 48.3808951)
Closing Date: 
Sunday, September 3, 2017 - 17:00